Final Checks for Translated Documents Submitted to Canadian Authorities
Published:
Submitting translated documents to Canadian authorities—whether for immigration, citizenship, or provincial services—requires careful preparation. Even a small oversight can lead to processing delays or requests for resubmission. Use this checklist to ensure your documents are ready for submission to federal and Saskatchewan offices.
1. Confirm the Required Certification Type
Canadian authorities may request certified translations, notarized translations, or simply a signed statement by the translator. Check the specific requirements of the receiving office—for example, the Saskatchewan Ministry of Immigration or IRCC. A certified translation includes a signed statement and often the translator’s seal. Notarized translation adds a notary’s verification. Using the wrong type can halt processing.
2. Verify Accuracy of Names, Dates, and Numbers
Double‑check every proper name, date, and numeric value against the original document. Authorities in Saskatchewan and across Canada expect exact matches—for instance, a birth date on a translated birth certificate must mirror the original. Also ensure consistency with any other documents you are submitting, such as a passport or marriage certificate.
3. Check Formatting and Physical Presentation
Translated documents should be cleanly formatted on standard letter‑sized paper (8.5″×11″) unless the authority specifies otherwise. The translation should be clearly demarcated from the original, often with a bilingual layout or separate sheets. Include the translator’s declaration, signature, and stamp if required. Avoid staples that might obscure text; use paper clips or binder clips instead.
4. Assemble a Complete Submission Package
Before mailing or delivering your documents to a Saskatchewan office, confirm you have all required pieces: the original untranslated document, the translated version, the certification page, any application forms, and payment receipts. Make copies for your own records. If submitting in person to a Service Canada or Saskatchewan government office, verify their current drop‑off policies.
Translation Agency of Saskatchewan
Certified translation in Regina, Saskatoon and across Saskatchewan. Order online 24/7, delivered by Canada Post.